# Folders, moving and copying *Make folders, file your blocks and prompts in them, and move or copy items and whole folders.* Online version: https://promptmason.ai/docs/folders Folders hold your blocks and prompts, the way folders hold files on your PC. Folders can hold other folders, as deep as you like. Each block or prompt is in one folder, or in none. You manage folders from the sidebar and from [Explorer](https://promptmason.ai/docs/explorer); both have the same right-click menus. Folders are always available. They aren't a feature you need to turn on. ## The folder list in the sidebar Your folders are listed in the sidebar, under the screen names, in A to Z order. ![The sidebar's Folders list with the folder Client work open to show Proposals inside it, and Starter pack.](https://promptmason.ai/images/docs/folders-sidebar-folder-list.webp) - With only your personal library, the list starts with **Folders**. - Once you have a team library, the list starts with **Libraries**, then a row for each library (yours, **Personal**, first), each with its own folders. See [Personal and team libraries](https://promptmason.ai/docs/libraries). Click the arrow next to a folder (or **Folders**, or a library) to open or close it. PromptMason remembers which ones you left open. ## Make a folder 1. In the sidebar, right-click **Folders** for a top-level folder, or right-click a folder to make one inside it. With team libraries, right-click a library's row for a top-level folder in that library. 2. Click **New folder**. 3. Type a name under **Name**. ![The New folder window with a Name box and a Create button.](https://promptmason.ai/images/docs/folders-new-folder-window.webp) 4. Click **Create**. The folder appears in the sidebar. You can also click **New folder** at the top of **Explorer**, which makes the folder inside the one you're viewing. ## Rename a folder 1. Right-click the folder in the sidebar or in Explorer. 2. Click **Rename**. 3. Type the new name and click **Rename**. ## Show what's in a folder Click a folder in the sidebar. **Blocks**, **Prompts** and **Explorer** then show only what's in that folder, and so does the list of blocks on the **Build** screen. - The filter shows only what's directly in the folder, not what's in its subfolders. To see the subfolders too, open the folder in [Explorer](https://promptmason.ai/docs/explorer#move-around-your-folders). - On **Blocks** and **Prompts**, a bar above the list reads **Filtered to** and the folder's path, for example **Filtered to Marketing › Social**. Click a folder name in the bar to go up to that folder. **Explorer** opens the folder on its **All Files** tab instead. ![The Blocks screen filtered to the Starter pack folder, with a Filtered to bar above the list.](https://promptmason.ai/images/docs/folders-filtered-to-bar.webp) - The filter stays on as you move between screens. To see everything again, click **Folders** (or **Libraries**) at the top of the sidebar's list, or click **Clear filters** in the toolbar. You can also click an item's location (on its tile, or in the **Location** column) to show the folder it's in. **My Files** means the item isn't in a folder; clicking it shows everything again. ## Put a new item in a folder When you create a block, a Static prompt or a new prompt on the **Build** screen, choose its folder under **Location**, in the **Properties** panel. It starts at the folder selected in the sidebar, or **My Files (no folder)** if none is. Once an item is saved, you change its folder with **Move**. ## Move an item 1. Right-click the block or prompt on the **Blocks**, **Prompts** or **Explorer** screen. 2. Click **Move**. 3. Under **Destination**, choose a folder, or **My Files (no folder)** for no folder (**No folder** in a team library). ![The Move window with a Destination list of folders and a Move button.](https://promptmason.ai/images/docs/folders-move-window.webp) 4. Click **Move**. To move several at once, tick their boxes and click **Move** in the bar that appears above the list. In Explorer you can also drag an item onto a folder. Moving doesn't change what's in an item and doesn't count as a new version. Moving never counts toward the Free plan's limits. ### Move an item to another library If you have a team library, the **Move** window also has a **Library** list, and the folder list is called **Folder**. Pick the library, then the folder (**No folder** is a team library's top level). The **Library** list appears when everything you're moving is in the same library and you haven't selected any folders. Libraries you can only view aren't listed. - Moving into a team library shows **Everyone in [library] will see it and can use it.** - If you move a Dynamic prompt that uses blocks from the library it's leaving, **Move its blocks too?** lists the blocks that go with it. Click **Move [n] items** to move them all, or **Back** to change your mind. Other prompts that use those blocks keep working. For more about moving between libraries, see [Personal and team libraries](https://promptmason.ai/docs/libraries). ## Copy an item **Copy** in a list makes a second block or prompt. It isn't the same as copying text to the clipboard; for that, see [Copy and use a prompt](https://promptmason.ai/docs/use-prompts). 1. Right-click the block or prompt on the **Blocks**, **Prompts** or **Explorer** screen. 2. Click **Copy**. 3. Under **Destination**, choose the folder for the copy. 4. Click **Copy**. To copy several at once, tick their boxes and click **Copy** in the bar above the list. A copy always stays in the same library as the original. ### What a copy carries | Comes with the copy | Doesn't come with the copy | |---|---| | The text (or, for a Dynamic prompt, its list of blocks), type and tags, plus a prompt's description and character limit | Comments | | Its kind: Static, Dynamic or Markdown | The heart and the star rating: a copy starts unrated and not a favorite | | Expected output, with any attached files | Earlier versions: a copy starts its own history with one version | The copy is named after the original with **(copy)** at the end, for example "Sales email (copy)". A copied Dynamic prompt uses the same library blocks as the original, so changing one of those blocks changes both prompts. Blocks embedded in the original prompt are copied too, so the copy's embedded blocks are its own. See [Library blocks and embedded blocks](https://promptmason.ai/docs/embedded-blocks). ## Move a folder 1. Right-click the folder in the sidebar or in Explorer. 2. Click **Move**. 3. Under **Destination**, choose the folder to put it in, or **My Files (no folder)** (**No folder** in a team library) to make it a top-level folder. 4. Click **Move**. Or drag it: in the sidebar, drag a folder onto another folder, or onto **Folders** (or its library's row) to make it top-level. Explorer works the same way, and you can drop onto a name in the path above the list. Everything inside the folder moves with it. You can't move a folder into itself or one of its own subfolders. A folder stays in its own library: to put its contents in another library, move the items instead. ## Copy a folder 1. Right-click the folder in the sidebar or in Explorer. 2. Click **Copy**. 3. Under **Destination**, choose where the copy goes. 4. Click **Copy**. The copy holds all the folder's subfolders, blocks and prompts (archived items aren't copied). The new top folder is named with **(copy)** at the end; everything inside keeps its name. Each block and prompt is copied as described in [What a copy carries](#what-a-copy-carries). ## Delete a folder 1. Right-click the folder in the sidebar or in Explorer. 2. Click **Delete**. 3. Windows asks you to confirm. For a folder with things in it, the message says how many subfolders, blocks and prompts it holds: **Delete folder "[name]" and everything inside it? This deletes [n] subfolder(s), [n] block(s), and [n] prompt(s). The blocks and prompts go to Recently deleted for 30 days; the folders are gone for good.** 4. Click **OK**. The blocks and prompts go to **Recently deleted** on the Archive screen, where you can restore them for 30 days (see [Archive, delete and restore](https://promptmason.ai/docs/archive-and-delete)). Archived blocks and prompts in the folder go there too, with the rest, although the message doesn't count them. **The folders themselves can't be restored.** A restored item comes back with no folder. If you only want to empty a folder, move its items out first. If the sidebar was filtered to the folder you deleted, it switches to the folder above it. If the folder can't be deleted, a message box says why, or says **Failed to delete folder**. Try again. In a team library you need to be an editor or owner to delete folders. ## Copying on the Free plan On the Free plan, PromptMason checks a copy before it starts. If the copy would take you over 25 blocks or 15 prompts, the **Free plan limit** message opens instead and nothing is copied. For several items or a folder, it says how many the copy would add and how many more you have room for, for example **This would add 6 blocks and 2 prompts. You have room for 4 more blocks and 3 more prompts on the Free plan.** Copy fewer items, or see [Plans and limits](https://promptmason.ai/docs/plans). ## When your library is paused If your library is paused (you're on the Free plan with more than 25 blocks or 15 prompts, for example after your 14 days of Pro end), you can't make, rename, move or copy folders, or move or copy items, until you're back within the limits. You can still delete folders. See [When your library is paused](https://promptmason.ai/docs/paused-library). ## Want a hand? Paste this prompt into Claude, ChatGPT or another AI assistant, together with this guide, to be walked through it step by step: > I want to organize my PromptMason blocks and prompts into folders. Help me plan a simple folder layout and walk me through creating the folders and moving my items into them.